Category Archives: Hosted call center solution

Call center solutions have been in use by call centers and similar businesses for many years. Some use proprietary and some use open source call center solutions to handle various campaigns. Similar to any other tool, it is necessary to upgrade a call center solution from time to time.

If you are still using a call center solution with the same features, which you had bought in 2015 or 2017, then this is the time to upgrade. You must upgrade your call center solution with the latest version and features available in the market. If your vendor is not upgrading the features, then you should switch to another vendor to make sure you have the most advanced version of the call center dialer software.

If you are thinking about whether it is necessary or worth investing in a call center solution upgrade or not, then read on this blog. This blog shares why it is necessary to keep upgrading your call center software.

1. To stay competitive

Whether you upgrade your software or not, but your competitors will upgrade their tools. The call centers using a call center solution with the latest features and functionalities will definitely have more to impress the customers. This can cause major roadblocks to you if you are still using the ages-old features. Thus, to stay competitive or stay ahead of your competition, you have to upgrade to the advanced version of the call center dialer solution.

2. To delight and retain customers

You need the best tools along with experienced agents to delight your customers. For this, upgrading your call center solution is one of the important aspects. For example, WhatsApp is one of the leading communication channels. If you do not invest in call center WhatsApp integration to let customers contact you using that mode of communication as well, then you might be losing their interest. To delight your customers, so you can retain them, you need the best call center solution with advanced features and unified communication channels.

3. To improve resource utilization

The advanced call center solutions offer various features, which increases call center automation. The automation not only helps in delighting customers by reducing call waiting and call hold time, but it also helps in preserving resources. The resources can be utilized for improved performance. For example, agent hours can be saved from giving repetitive answers. The saved manpower can be used in attending calls that need agent assistance.

4. To increase ROI

The delighted customers assure steady revenues from repeat business. Delighted customers also help in bagging more references, business, and word-of-mouth publicity. This will increase your revenues. On the other hand, the best call center solution will assure that expenses are reduced and productivity is increased. This ultimately will increase ROI (Returns over Investment).

If you are looking for a call center solution that has the most advanced features and modules, then contact us.

Communication is a vital aspect, for all businesses belong to diversified industry verticals. Each piece of communication may have some goal to convert, whether it is resolving a customer concern or increasing customer interest in purchasing.

The call center solution can play an important role here with its amazing features. It can help call centers or any other organization using this software to improve vital call metrics. Let me share the top metrics, which a call center solution can improve.

1. Call hold time

Whether it is an incoming customer call or if an agent has called a customer, hold time makes a difference in customer experience. If a customer or prospective client is put on hold for a longer time, then it would cause a negative impact on the customer. This may increase frustration or result in lost interest in the offerings of your company. Therefore, reducing call hold time is necessary.

The call center solution will show call hold time on an average and per call or per agent basis. This information can help supervisors in taking the required steps to reduce the call hold time. Moreover, the call center solution will have the required information to show to agents, so the agents can reduce call hold time by quickly fetching the required information.

2. First call resolution

Anyone calling to get the required support for their concerns or queries would be expecting a quick and satisfactory response. Getting resolution within the first call is called the first call resolution. It definitely increases customer satisfaction.

The call center solution can show the required information to agents about the customer, so quick information can be delivered. Moreover, one can also integrate other systems like CRM, database, etc. to show more information to agents and increase first call resolution.

3. Total call duration

Many call centers define the total call duration differently. The most common definition of total call duration is the time from the customer’s call is connected to the call center, whether he/ she listens to an IVR or directly gets connected to the agent, to the time when he/ she hung up the call is total call duration.

As we all understand, time is one of the rare resources people have. Nobody has a lot of time to stay on the line to get the resolution for their issues. Therefore, call centers or any other organization offering support for customers’ issues or prospective customers’ questions must make sure that the call duration can be minimized.

Adding self-serving options, unified communication channels into the call center solution can reduce the total call duration. Call center CRM integration can also contribute to reduced call duration by showing detailed information about the customer.

These are the major 3 metrics that a call center solution can help in improving the value. Other than these, call center occupancy rate, abandoned rate, calls per hour, and many other vital metrics can be improved by using the right call center solution.

We offer the best call center solution. Contact us for more details.

A call center solution in the 21^st century often comes with amazing features to make sure call centers enjoy elevated returns from their investment in the software. Predictive dialer is one of the most advanced features available in modern call center solutions. Your call center solution must have this feature and if it does not have it, you must get a call center solution with a predictive dialing feature.

There are many reasons to have this feature in your call center dialer and use it at its best. Let us share major 4 reasons to use predictive dialing using a predictive dialer in your call center.

1. Boost agent confidence, skills, and productivity

The predictive dialing does not differentiate agents based on any criteria. For this dialer, all agents hold the same skills. It routes the calls to each agent with the same speed and in an equal quantity. As soon as an agent is available to attend the next all, the predictive dialer will transfer the next call to the agent. This first of all increases the confidence in the agents as they get equal treatment.

They also get equal opportunities, so they can have enough scope to grow themselves as the best performers. Practice makes the man perfect. As agents receive a high number of calls, their skills get sharpened. The developed skills and confidence will improve the overall performance of all agents and will also reduce the overall call duration. This will further assure that agents can handle more calls and the overall productivity gets boosted. When a call center can receive so many benefits by using this auto dialer feature of the call center solution, it becomes a must to use this feature.

2. Reach the customers at the right time to increase sales

Usually, the predictive dialer is used to run sales campaigns or cold calling campaigns. The predictive dialer feature available in the advanced call center solutions like DialShree can predict which customer or lead is more likely to pick up the call at this moment. This helps in assuring that agents connect to the customers at the right time, so the chances of goal conversion increase. As mentioned above, the common goal to be converted is sales, and therefore, sales get boosted using this dialer.

3. Better resource utilization

As this call center dialer hands over the next call as sooner as the agent shows availability, it makes sure the agents work productively. This assures that with minimum manpower maximum productivity can be achieved. Along with the agents, other resources can also be well utilized in the call center. This is another amazing reason to use the predictive dialing feature.

4. Reduce expenses and increased ROI

As productivity will be increased and resource utilization will be improved, the expenses will be reduced themselves and ROI will be boosted.

These are the top reasons to use predictive dialer. Contact us to know more and to get a call center solution with a predictive dialer.

Many people think omnichannel call center solutions are developed for enterprises, large-scaled call centers, and MNCs. However, this is not the fact. The omnichannel call center solution can be used by any business and enterprise. There are many advantages of using an omnichannel call center solution even for a small business or a startup call center.

In this blog, we are going to share more details on how an omnichannel call center solution empowers small businesses.

1. Unified communication channels to reduce call volume

A call center solution is used to handle calls related to customer care or run sales campaigns. An omnichannel call center solution adds several other communication channels into the call center software such as:

• Voice calls
• SMS
• Email
• Live chat
• WhatsApp
• Facebook
• Twitter
• And more

This makes sure that the customers can use more than one communication channel, which reduces the call volume. This helps in managing customer requests or sales campaigns even better.

2. Automation to reduce the workload

The omnichannel call center software comes with amazing automation features. The call center automation introduces some self-serving options as well as automates multiple other tasks such as calling back at the requested time, automatically dialing the number, etc. All these features make sure that the repetitive and common tasks get automated and the workload of executives of small businesses gets reduced. This helps small businesses achieve more productivity with less manpower.

3. Enhanced communication features to improve customer satisfaction

The omnichannel call center solution supports multiple communication channels. Along with the unified communication channel support, this software also has amazing features to offer to enrich communication such as:

• Call forwarding
• Call script
• Blind call transfer
• Attended call transfer
• Call snooping
• Call routing rules
• Auto dialers
• And more

All these and many more features available in the omnichannel call center solution make sure that customers are delighted with the use of better and advanced communication features.

The professional and quick responses as well as the flexibility of using the preferred communication channel to reach out for customer care or sales request improve customer satisfaction.

4. Reduced expenses to increase ROI

An omnichannel call center solution is a system made of software. It is also a cloud solution as it can be installed on the cloud to reduce on-premises hardware. It means it minimizes the use of hardware. Moreover, it increases staff productivity, so it assures with limited manpower better productivity can be achieved. Overall, it reduces expenses, so small businesses can enjoy higher ROI.

Conclusion

Small businesses can leverage multiple advantages from an omnichannel call center solution: from improved customer satisfaction and productivity to reduce expenses. Therefore, using this software can be really beneficial for businesses.

Small businesses can use hosted call center solution to get this feature-rich software with minimum investment. We offer hosted and perpetual omnichannel call center software. Contact us for more details.

The cutthroat competition has lowered the margins and increased the stress in all markets and call centers are no exception here. There is a lot of competition in the global call center industry. Therefore, it is necessary to retain the customers. Retaining customers is often considered easier than locking new customers because all you need to do is deliver an excellent customer experience.

There are multiple ways to follow to retain your customers. In this blog, I will share how you can increase customer retention using a call center solution. The top tips of using the right features of this software can help you increase customer retention up to 95.98%.

1. Stay connected to the customers

The first and foremost thing is to stay connected with your customers. It will help in nurturing the leads. There are many features of a call center solution, which can be used here. For example, a predictive dialer or any other auto dialer along with a survey feature can be used to run a survey or take feedback occasionally. This will make sure customers feel valued. If there is any glitch in the software or if there are any policy or pricing changes, you must update your customers well in advance. You can use the voice broadcasting feature of the call center software for this.

2. Give self-serving options

Believe it or not, but customers like to resolve their concerns by themselves. Therefore, providing the options to resolve their queries by themselves or taking a common action without the involvement of agents can be a great help. A call center solution offers multiple self-serving options. Different call center solutions may have different features, but each of them will have some features that automate certain actions.

3. Cater to the customer via their preferred communication channels

In 2021, we have several modes of communication unlike a decade ago when people used to use only phone calls or SMS. These days, from traditional to digital communication channels are available in the market. It is necessary to use all or major communication channels, which are preferred communication channels of your customers, which can be any of the following:

• Voice calls
• Video calls
• WhatsApp
• Facebook
• Twitter
• SMS
• Email
• Fax

If you cater to the different age groups of customers, then you should use an omnichannel call center solution, which supports unified communication channels. However, if you focus on serving a specific age group, then you can integrate the preferred communication channels of that age group.

4. Add personalization

For this, you may need to invest in call center CRM integration to show more information related to the customers to agents during a live call, but it is worth it. It helps in making customers feel valued and increasing retention.

These are the top 4 tips you can implement to enhance the customer experience, make them feel valued, and retain them. If you do not have a call center solution, contact us.